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Permian Basin Area Foundation

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Scholarship Checklist

Items to be Mailed to the Foundation

  • Official Transcript(s):
    • High school transcript must include all high school courses through the third six-weeks of the senior year (applies to graduating seniors).
    • College transcripts will need to include concurrent classes (if applicable).
  • ACT or SAT Score Report:  You may provide the student report received in the mail or from an online service.  
  • FAFSA:  At this time, the Marie Hall Scholarship is the only scholarship requiring FAFSA information. Your FAFSA documentation must be submitted to the Foundation for the Marie Hall Scholarship for consideration. Please be aware that students can submit a FAFSA as early as October 1, 2018, for the 2019-2020 academic year using 2017 income and tax information. The earlier filing date of October 1 is a permanent FAFSA change in policy.

Items Needed for the Online General Scholarship Application

  • Photo:  While not required, including a photo adds a personal touch and connection for donors.  Please include a head shot style picture, no “selfies”.
  • School Activities and Honors:  Be prepared to list your activities and honors in descending order of importance.  
  • Community Service and Work Experience:  Be prepared to describe all community service including organization name(s) and tasks completed.  If you have work experience, be prepared to provide the business name(s) and job duties.
  • Essay:  Respond to the following prompt, “What do you see as your long-term goals in life?  Explain how your challenges, opportunities, and achievements led you to these aspirations.” The essay is not to exceed 500 words.  
  • Reference Evaluation Request:  Be prepared to submit three names with email addresses for three references.  Those individuals will receive an electronic reference request, so we strongly encourage you to make personal contact with anyone you intend to submit on your online general scholarship application.  Remember to allow sufficient time between submitting your general scholarship application and the published deadline to afford references an opportunity to receive the email and complete and return the digital reference evaluation.

How to Apply for Scholarships

Set Up Your Student Account

Once the scholarship cycle has opened on January 1st, you may apply for scholarships by visiting https://pbaf.academicworks.com and creating a user account. Click the “Sign Up” button in the upper right-hand corner. When prompted, enter your email address and create a password. Once you receive a confirmation email granting access to the AcademicWorks system, you are ready to begin the general scholarship application process.  If you do not see the reply email in your inbox, be sure to check your spam folder.

Complete the General Scholarship Application

  • Once you have set up your student account, please complete the online general scholarship application.   Keep in mind the deadline for submitting your completed application with all supporting documentation is March 31st.  (Few scholarships may have a different deadline.  Please read all scholarship opportunities carefully for particular requirements and dates.)
  • To maximize your chances of receiving a Foundation scholarship, answer questions completely. Your responses determine eligibility for additional Foundation scholarships. You MUST answer all questions marked with an asterisk (*).
  • Read instructional text appearing throughout the general scholarship application. Further explanation is available by hovering/clicking the .This icon appears anywhere there is additional information.  If you still have questions after reading the help text, please send an email to scholarships@pbaf.org.
  • Applicants may work on their applications over time. To ensure that work is saved, click “Save and Keep Editing” every 30 minutes. If you do not click “Save and Keep Editing” every 30 minutes, AcademicWorks access will time out, and all information not previously saved will be lost.
  • Once you complete all questions, click “Finish and Submit.” If all required questions have been answered, a message will appear stating that your general scholarship application has been successfully saved. If you fail to answer all required questions, missed questions will be highlighted, prompting a response.

Apply for Scholarships

  • In some instances, your general scholarship application responses result in an auto-match; no additional action on your part is required. In other instances, your responses result in recommended apply-to opportunities, for which you may match qualifying criteria.
  • Select “Opportunities” in the menu bar. Click on “Recommended” in the drop-down menu under “Opportunities” to see a list of your recommended apply-to scholarships.
  • To apply for recommended opportunities, click “Apply” noting that scholarships may require additional questions &/or essays. You are encouraged to review the qualifications for each recommended opportunity before submitting responses to required questions.
  • Be careful, in the drop-down menu under the heading “Opportunities” is “All.” This is a listing of all Foundation scholarships including apply-to scholarships for which you may not be qualified. If an applicant submits an application to an apply-to opportunity for which (s)he is not qualified, the application will be accepted as “Submitted” but the applicant will be awarded zero qualification points and will not be considered for the opportunity.
  • At the conclusion of the process when you have submitted your apply-to application, an email will be sent to you confirming receipt of your application. If you do not see the email in your inbox, be sure to check your spam folder.  
  • Prior to the deadline, you can view and update your application(s).

Manage Your Student Account

Review your student account periodically to check the status of your applications and manage your references.  Click on “Manage References” button to check if your references have completed their electronic reference. You may click the “Resend” button if you need to remind a reference to complete their reference.  You may also suggest they check their spam folder. Remember, an application is not complete until all materials are submitted.

Questions?

Please contact the scholarship staff at scholarships@pbaf.org or the office at 432.617.3213.

Ready to Apply?

Applications open January 1. Click below to get started.