Permian Basin Area Foundation

Application Procedures

Online Grant Application

Organizations are eligible to apply every two years. If your organization is a past recipient and received a grant in the fall of 2019, you are eligible for the fall 2021 grant cycle. Permian Basin Area Foundation does require an interview prior to applying for a grant for the following:

  • First-time applicants;
  • Repeat applicants with a change in key executive leadership or development staff; and
  • Repeat applicants that have not updated the Foundation in two years.

Documents Needed: The Foundation has now moved to a full online application. This will require you to upload documents that include:

  • IRS Determination Letter
  • Current Year Budget
  • Current Balance Sheet or Statement of Financial Position (not a P&L Statement)
  • Audited Financial Statement or Financially Prepared Statement by a CPA.

Application Timeframe:
The Fall Cycle Application opens August 1st at 8 a.m. CST and closes October 1st at 7 p.m. CST.

The Spring Cycle Application opens February 1st at 8 a.m. CST and closes April 1st at 7 p.m. CST

Please give yourself 45 minutes to complete the online application.

PBAF's Staff and Grants Committee will review each application thoroughly. You will be contacted if a site visit, meeting, or conference call is needed to discuss the application in more detail.

Applicants will receive an email notification of the Grants Committee and Board’s funding decision in late November for the Fall cycle and late June for the Spring cycle.

Applicants who receive a grant award must sign a grant contract and are expected to adhere to the grant agreement terms. This will be sent through the Grantee Portal.


Organizations that have received a previous grant award prior to Fall 2021 will need to complete and submit a Grant Award Follow-Up Form (SF-FW) detailing the use of grant funds and the status of the project’s outcomes. Follow-Up Forms are due within a year of receiving the grant award or upon the complete expenditure of the award received (whichever comes first), and prior to application for further competitive grants.

Information regarding all grants made by the Foundation becomes a matter of public information, and recipient organizations are encouraged to publicly acknowledge the Foundation’s support. For more information and ideas on how to publicize your grant reference the Communications Guidelines for Grant Recipients.  

If you have further questions about the grant application process or grant opportunities, contact Meagan Harris at