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Permian Basin Area Foundation

Application Procedures

Online Grant Application

Organizations are eligible to apply every two years. For example, if your organization is a past recipient and received a grant in the spring of 2021, you are eligible for the spring 2023 grant cycle.

Documents Needed: The Foundation has now moved to a full online application. This will require you to upload documents that include:

  • Current Year Budget
  • Current Year Balance Sheet or Statement of Financial Position (not a P&L Statement)
  • Audited Financial Statement or Professionally Prepared Financial Statement (This can be a professionally prepared P&L statement or professionaly prepared compilation, review or full audit prepared by a CPA.)
  • Follow-up form (if applicable)

Application Timeframe:

The Spring application opens February 1st at 8 a.m. CST and closes April 1st at 7 p.m. CST.

The Fall application opens August 1st at 8 a.m. CST and closes October 1st at 7 p.m. CST.

Please give yourself 45 minutes to complete the online application.

PBAF's Staff and Grants Committee will review each application thoroughly. You will be contacted if a site visit, meeting, or conference call is needed to discuss the application in more detail.

Applicants will receive an email notification of the Grants Committee and Board’s funding decision in early May for the Spring cycle and in early November for the Fall cycle.

Applicants who receive a grant award must sign a grant contract and are expected to adhere to the grant agreement terms. This will be sent through the Grantee Portal.


Organizations that have received funding prior to Spring 2023 will be required to complete and submit a Grant Award Follow-Up Form (SF-FW) detailing the use of grant funds and the status of the project’s outcomes. If you are unsure if you have completed this form for a past award, please contact the Foundation.

Follow-Up Forms are due within two years of receiving the grant award or upon the complete expenditure of the funds (whichever comes first), and prior to applying in another grant cycle.

Information regarding all grants made by the Foundation becomes a matter of public information, and recipient organizations are encouraged to publicly acknowledge the Foundation’s support. For more information and ideas on how to publicize your grant reference the Communications Guidelines for Grant Recipients.

If you have further questions about the grant application process or grant opportunities, contact Raymond Williams at rwilliams@pbaf.org.